LOCAL RULES: B.C. REG. 387/99

British Columbia HVAC service report requirements

Your British Columbia HVAC service report has 3 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • An approved person, with a registration number, doing the work
  • A leak test before charging, and no refrigerant added to a leaking system
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British Columbia's Ozone Depleting Substances and Other Halocarbons Regulation covers air conditioning and refrigeration service with ozone-depleting refrigerants and, through its section 3, HFCs and other halocarbons too. It sets who may do the work, what goes on the equipment tag and in the service log, and when refrigerant may be added. Here is each rule with a link to BC Laws, and what a BC HVAC service report should record.

Last reviewed October 13, 2026 against the official sources listed below.

HVAC service reportBRITISH COLUMBIA / SAMPLE

Sample notes, 94 words

Customer: Linda Okafor
412 Birchwood Dr
Date: 10/06/2026, in 1:15pm out 2:40pm
Tech: Marco Diaz
Cert: EPA 608 universal
...
FREE PREVIEW OF THESE NOTES
79%of your draft is ready from these notes

We sorted 14 items into 7 sections and flagged 1 to fix soon.

  • Fix soonHeating

    Furnace flue joint at the draft hood loose, re-secured

  • Worth watchingAirflow, controls and electrical

    Filter very dirty

3 British Columbia rules on your checklist, including an approved person, with a registration number, doing the work.

Still to add

  • RecommendedNotes for parts
  • RecommendedNotes for refrigerant record

Filled in for you

Customer nameLinda Okafor
Service address412 Birchwood Dr
Service dateOct 6, 2026
TechnicianMarco Diaz
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What British Columbia requires

  • Only an approved person (trade credentials or an apprentice, plus an environmental awareness course approved by Environment Canada and the ministry) may service air conditioning or refrigeration equipment, supervised trainees excepted; a servicing business keeps a record of each approved employee's name, registration number and course completion date, and owners may not knowingly use anyone elseB.C. Reg. 387/99, ss. 1 (approved person), 7, 8
  • Whoever evacuates, charges or recharges air conditioning or refrigeration equipment records on a permanently affixed tag and in a service log the leak test results, the type and amount of refrigerant added or evacuated (or that it is now empty), the date, and the technician's name, registration number and business; the service log covers the last 36 months of charging calls and leaks found, is kept at the service person's place of business and is shown to a director or officer on requestB.C. Reg. 387/99, ss. 3, 10 (2), (3), 12.1 (B.C. Reg. 171/2025)
  • Equipment is leak tested before it is charged or recharged, refrigerant is never added to leaking equipment or used just to leak test, and servicing follows Environment Canada's Code of Practice using recovery equipment that meets the regulation's performance standardsB.C. Reg. 387/99, ss. 4 (3), 11, 13, 14
  • No one may release an ozone depleting substance or other halocarbon (including HFC refrigerants, under section 3) from air conditioning or refrigeration equipment except as the regulation or the Code of Practice allows; a release over 10 kilograms is reported under the Spill Reporting Regulation, which means an immediate call to the Provincial Emergency Program at 1-800-663-3456B.C. Reg. 387/99, ss. 3, 4 (1), 28 ยท Spill Reporting Regulation, B.C. Reg. 187/2017, s. 4
  • New air conditioning or refrigeration equipment may not be sold or installed unless it carries a permanent, legible label stating the quantity and type of refrigerant it containsB.C. Reg. 387/99, s. 10 (1)
  • Breaking the record-keeping and labelling rules (sections 5, 8, 9 and 10) can bring a fine of up to 50,000 dollars; breaking any other section, such as releasing refrigerant or servicing without approval, up to 200,000 dollarsB.C. Reg. 387/99, s. 29

Approved persons, tags and the service log

Only an approved person, with trade credentials and an approved environmental awareness course, may service the equipment; businesses keep a record of each approved employee's registration number. Every time equipment is evacuated, charged or recharged, the technician records the leak test result, the refrigerant added or removed, the date and their name and registration number, both on a permanent tag on the equipment and in a service log covering the last 36 months, which a director or officer may ask to see.

Leaks and releases

Equipment is leak tested before it is charged, refrigerant is never added to a leaking system or used just to test for leaks, and service follows Environment Canada's Code of Practice with recovery equipment that meets the regulation's standards. A release over 10 kilograms is reported right away to the Provincial Emergency Program. Fines reach 50,000 dollars for record and label breaches and 200,000 dollars for other breaches.

Common mistakes

  • Recharging a system without a leak test first.
  • Updating the service log but not the tag on the equipment.
  • Leaving off the technician's registration number.
  • Topping up a system with a known leak.
  • Not calling the Provincial Emergency Program after a large release.

Sources

Last reviewed October 13, 2026. Next review due January 13, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.