Rental Move-In / Move-Out Inspection Report
A room-by-room record of a rental unit's condition at move-in, move-out or a routine visit, signed by landlord and tenant, that protects both sides when the deposit is settled.
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Sample notes, 87 words
Move-in inspection Address: 22 Cedar Court, Unit 4B, Toronto, ON Date: 2026-09-30 Landlord: Pinecrest Property Management Tenant: Jordan Lee and Priya Raman ...
We sorted 13 items into 6 sections and flagged 5 to fix soon.
- Fix soonLiving and dining areas
Carpet has a stain near the sofa wall.
- Fix soonKitchen
Dishwasher not working.
- Fix soonKitchen
Counter chipped near the sink.
2 Ontario rules on your checklist, including the one-year limit for damage applications against a former tenant.
Still to add
- RecommendedNotes for entry and hallways
- RecommendedNotes for laundry and utility
Filled in for you
14 days free, nothing to pay today. After your first report, your name, licence and company details fill in by themselves. Or preview your own notes first, no sign-up.
What goes in it
Every rental inspection report from ReportDraft follows the same professional structure, so clients and reviewers find things where they expect them.
- Entry and hallwaysWalls and ceiling, Floor, Doors and locks, Lights and switches
- Living and dining areasWalls and ceiling, Floor and carpet, Windows, screens and coverings, Outlets, lights and switches
- KitchenStove, oven and range hood, Refrigerator and freezer, Dishwasher, Sink, faucet and drain, Counters and cabinets, Walls, ceiling and floor
- BedroomsWalls and ceilings, Floors and carpet, Windows, screens and coverings, Closets and doors
- BathroomsToilet, Tub, shower, grout and caulking, Sink, vanity and mirror, Exhaust fan, Walls, ceiling and floor
- Laundry and utilityWasher and dryer, Heating, cooling and thermostat, Water heater
- Safety devicesSmoke alarms tested, Carbon monoxide alarms tested, Fire extinguisher
- Exterior, parking and storageBalcony, patio or yard, Parking or garage, Storage
- Keys, fobs and remotesItem, Quantity, Notes
How it works
1. Add your notes. Type or paste what you saw. Rate items with one tap if you like.
2. Get a draft. Findings, recommendations and a summary are written for you, in your report's structure.
3. Check, sign, send. A completeness list shows anything missing. Sign to lock the PDF and download Word too.
Why it pays for itself
Rental inspection report rules by province
The key rule in each province or territory, linked to the official text. Each guide lists every rule with its sources, and each template is set up for that province or territory. Last reviewed October 9, 2026.
| Province or territory | Key rule | Official source |
|---|---|---|
| AlbertaTemplate | A joint inspection within a week of move-in and move-out | Residential Tenancies Act, RSA 2004, c R-17.1, s. 19 (1) |
| British ColumbiaTemplate | The landlord's address for service | Residential Tenancy Regulation, s. 20 (1) (d) |
| Northwest TerritoriesTemplate | A copy to the tenant within 5 days of the inspection | Residential Tenancies Act (N.W.T.), ss. 15 (5) and 17.1 (5) |
| Nova ScotiaTemplate | The 10-day deposit return | Residential Tenancies Act (N.S.), s. 12A (1) |
| OntarioTemplate | The one-year limit for damage applications against a former tenant | Residential Tenancies Act, 2006, s. 89 (1.1) |
| SaskatchewanTemplate | The 7-business-day deposit return or notice of claim | The Residential Tenancies Act, 2006 (Sask.), s. 32 (1) |
| YukonTemplate | A joint condition inspection at move-in and move-out | Residential Tenancies Act, SY 2025, c. 7, s. 26 (1) |
Template preview
Questions
What goes in a rental inspection report?
A room-by-room record of a rental unit's condition at move-in, move-out or a routine visit, signed by landlord and tenant, that protects both sides when the deposit is settled. ReportDraft lays it out in 9 sections: entry and hallways, living and dining areas, kitchen, bedrooms, bathrooms, laundry and utility, safety devices, exterior, parking and storage, keys, fobs and remotes.
Do my province or territory's rules change the report?
Pick your province or territory when you start. Where we have checked a local requirement against official sources, it is added to your completeness list with a link to the source.
Can I edit the draft?
Yes. Every finding, rating and sentence is editable before you sign. Your own entries always win over anything drafted from your notes.
What do I get at the end?
A signed, locked PDF for your client and an editable Word file, both with your company details. Signed reports keep a fingerprint so later changes are visible.
Which plan covers it?
ReportDraft Landlord covers a rental inspection report along with deposit statements, incident reports, fire extinguisher inspections. Rental Inspections is also sold on its own.
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