Workplace Safety Inspection Report
A walk-through record of workplace hazards: what was checked in each area, every hazard with how serious it is, the corrective action, who is responsible and by when, and what happened to items from the last inspection.
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Sample notes, 134 words
Workplace: Northgate Fabrication 1840 Industrial Pkwy Date: 10/06/2026, 9:30am Inspected by: Priya Shah (safety committee worker member) Accompanied by: Tom Reilly, shop supervisor ...
We sorted 12 items into 7 sections and flagged 1 to fix first.
- Fix soonMachinery, tools and powered equipment
Guard missing on the bench grinder in maintenance, grinder tagged out
- Fix soonHazardous products
Weld shop SDS binder missing the two new cutting fluids
6 Ontario rules on your checklist, including the monthly inspection of the workplace.
Still to add
- Ontario lawPart of the workplace inspected
- RecommendedNotes for ladders, heights and material handling
- RecommendedNotes for first aid, postings and records
Filled in for you
14 days free, nothing to pay today. After your first report, your name, licence and company details fill in by themselves. Or preview your own notes first, no sign-up.
What goes in it
Every workplace safety inspection report from ReportDraft follows the same professional structure, so clients and reviewers find things where they expect them.
- Housekeeping and walking surfacesFloors, aisles and walkways clear, dry and in good repair, Stairs, handrails and guardrails, Storage, stacking and racking stable, Lighting adequate for the work
- Exits and emergency equipmentExit routes and exit doors clear, unlocked and marked, Exit signs and emergency lighting working, Emergency plan, alarms and assembly point posted and known, Eyewash stations and emergency showers where needed
- Fire preventionFire extinguishers in place, charged, inspected and unobstructed, Flammable and combustible materials stored safely, Sprinkler heads clear, with storage kept below them, Compressed gas cylinders secured and capped
- ElectricalElectrical panels closed, labelled and with clear access, Extension cords and power strips used properly and undamaged, Outlets, switches and cover plates; GFCI protection near water
- Machinery, tools and powered equipmentMachine guards in place and working, Lockout and tagout devices and procedures available and used, Hand and power tools in good condition, Forklifts and powered equipment: daily checks done, operators trained
- Hazardous productsContainers labelled, Safety data sheets current and available, Chemicals stored and separated safely; spill supplies on hand, Ventilation and exhaust working
- Personal protective equipmentRequired PPE available and in good condition, PPE worn where required
- Ladders, heights and material handlingLadders and step stools in good condition and used correctly, Work at height: guardrails or fall protection, Manual lifting and workstation ergonomics
- First aid, postings and recordsFirst aid kits stocked; first aid attendants or trained workers available, Required safety postings and notices displayed
- Corrective actionsHazard and location, Corrective action, Responsible, Due, Status
- Items from earlier inspectionsItems from earlier inspections or reports, and whether each has been fixed.
How it works
1. Add your notes. Type or paste what you saw. Rate items with one tap if you like.
2. Get a draft. Findings, recommendations and a summary are written for you, in your report's structure.
3. Check, sign, send. A completeness list shows anything missing. Sign to lock the PDF and download Word too.
Why it pays for itself
Workplace safety inspection report rules by province
The key rule in each province or territory, linked to the official text. Each guide lists every rule with its sources, and each template is set up for that province or territory. Last reviewed October 16, 2026.
Template preview
Questions
What goes in a workplace safety inspection report?
A walk-through record of workplace hazards: what was checked in each area, every hazard with how serious it is, the corrective action, who is responsible and by when, and what happened to items from the last inspection. ReportDraft lays it out in 11 sections: housekeeping and walking surfaces, exits and emergency equipment, fire prevention, electrical, machinery, tools and powered equipment, hazardous products, personal protective equipment, ladders, heights and material handling, first aid, postings and records, corrective actions, items from earlier inspections.
Do my province or territory's rules change the report?
Pick your province or territory when you start. Where we have checked a local requirement against official sources, it is added to your completeness list with a link to the source.
Can I edit the draft?
Yes. Every finding, rating and sentence is editable before you sign. Your own entries always win over anything drafted from your notes.
What do I get at the end?
A signed, locked PDF for your client and an editable Word file, both with your company details. Signed reports keep a fingerprint so later changes are visible.
Which plan covers it?
ReportDraft Safety covers a workplace safety inspection report along with incident reports, fire extinguisher inspections, forklift inspections, vehicle inspections (dvir). Workplace Safety Inspections is also sold on its own.
Part of ReportDraft Safety
Safety and workplace management: every report and plan