Security Deposit Itemized Statement
The written statement a landlord sends after a tenant moves out: the deposit held, each deduction with what it is for, why it is charged and what supports it, the total kept, and the refund due or the balance still owed, sent within the deadline the place sets.
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Sample notes, 123 words
Move-out statement Rental unit: 410 Maple Avenue, Apt 3, Toronto, ON Landlord: Pinecrest Property Management Tenants: Jordan Lee and Priya Raman Moved out Oct 31, 2026, keys returned. Lease ended Oct 31, 2026. ...
We found 4 deductions totaling $577.40: refund due to the tenant $1,222.60.
Still to add
- RecommendedNotes for move-out condition
- RecommendedNotes for refund and questions
Filled in for you
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What goes in it
Every security deposit statement from ReportDraft follows the same professional structure, so clients and reviewers find things where they expect them.
- Itemized deductionsDeduction, Why it is charged, Supported by, Amount
- Move-out conditionTwo to four sentences from the notes on the unit's condition at move-out compared with move-in, including anything noted as normal wear and tear and not charged, and photos if the notes mention them. Never state amounts.
- Refund and questionsHow the refund is paid or the balance should be paid, and where (from the notes, such as a check mailed to the forwarding address), and that the tenant may contact the landlord with questions. Never state amounts: the accounting table shows them.
How it works
1. Add your notes. Type or paste what you saw. Rate items with one tap if you like.
2. Get a draft. Findings, recommendations and a summary are written for you, in your report's structure.
3. Check, sign, send. A completeness list shows anything missing. Sign to lock the PDF and download Word too.
Why it pays for itself
Security deposit statement deadlines by province
The key rule in each province or territory, linked to the official text. Each guide lists every rule with its sources, and each template is set up for that province or territory. Last reviewed October 23, 2026.
| Province or territory | Deadline | Official source |
|---|---|---|
| SaskatchewanTemplate | Seven business days after you know, or should reasonably have known, the tenant vacated (a statutory holiday in that span moves the date later) | The Residential Tenancies Act, 2006 (Sask.), s. 32 (1) |
Template preview
Questions
What goes in a security deposit statement?
The written statement a landlord sends after a tenant moves out: the deposit held, each deduction with what it is for, why it is charged and what supports it, the total kept, and the refund due or the balance still owed, sent within the deadline the place sets. ReportDraft lays it out in 3 sections: itemized deductions, move-out condition, refund and questions.
Do my province or territory's rules change the report?
Pick your province or territory when you start. Where we have checked a local requirement against official sources, it is added to your completeness list with a link to the source.
Can I edit the draft?
Yes. Every finding, rating and sentence is editable before you sign. Your own entries always win over anything drafted from your notes.
What do I get at the end?
A signed, locked PDF for your client and an editable Word file, both with your company details. Signed reports keep a fingerprint so later changes are visible.
Which plan covers it?
ReportDraft Landlord covers a security deposit statement along with rental inspections, incident reports, fire extinguisher inspections. Deposit Statements is also sold on its own.
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