Incident Report
A factual record of a workplace incident: when and where it happened, who was involved, what they were doing, how it happened, the injury or damage and the treatment given, what was done right away, the causes found, and the corrective actions with owners and due dates.
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Sample notes, 140 words
Company: Northgate Fabrication Site: 1840 Industrial Pkwy, shipping dock 2 Date: 10/08/2026, about 2:15pm Injured: Luis Romero, material handler, warehouse crew Supervisor: Tom Reilly ...
We sorted 5 items into 4 sections and flagged 1 to fix first.
5 Ontario rules on your checklist, including the employer's type of business, the witnesses' contact information and the steps taken to prevent a recurrence.
Still to add
- Ontario lawWritten report or notice under the OHSA
- NeededType of incident
- NeededReport prepared by
Filled in for you
14 days free, nothing to pay today. After your first report, your name, licence and company details fill in by themselves. Or preview your own notes first, no sign-up.
What goes in it
Every incident report from ReportDraft follows the same professional structure, so clients and reviewers find things where they expect them.
- What happenedWhat the person was doing just before the incident, with the tools, equipment or material used, then how the incident happened, in the order it happened.
- Injury or illness and treatmentThe part of the body affected and how, the object or substance that directly caused harm, and the first aid or medical treatment given and where.
- Damage to property, equipment or the environmentWhat was damaged, spilled or released, and how much, as the notes give it.
- Immediate actions takenWhat was done right away: first aid, emergency calls, the area made safe, equipment stopped or tagged out, and who was notified.
- CausesThe immediate cause and any underlying causes the notes identify: equipment, procedures, training, work conditions, supervision. Only what the notes support.
- Witness statementsName, Role, What they saw or said
- Corrective actionsAction, Responsible, Due, Status
How it works
1. Add your notes. Type or paste what you saw. Rate items with one tap if you like.
2. Get a draft. Findings, recommendations and a summary are written for you, in your report's structure.
3. Check, sign, send. A completeness list shows anything missing. Sign to lock the PDF and download Word too.
Why it pays for itself
Incident report rules by province
The key rule in each province or territory, linked to the official text. Each guide lists every rule with its sources, and each template is set up for that province or territory. Last reviewed October 16, 2026.
Template preview
Questions
What goes in an incident report?
A factual record of a workplace incident: when and where it happened, who was involved, what they were doing, how it happened, the injury or damage and the treatment given, what was done right away, the causes found, and the corrective actions with owners and due dates. ReportDraft lays it out in 7 sections: what happened, injury or illness and treatment, damage to property, equipment or the environment, immediate actions taken, causes, witness statements, corrective actions.
Do my province or territory's rules change the report?
Pick your province or territory when you start. Where we have checked a local requirement against official sources, it is added to your completeness list with a link to the source.
Can I edit the draft?
Yes. Every finding, rating and sentence is editable before you sign. Your own entries always win over anything drafted from your notes.
What do I get at the end?
A signed, locked PDF for your client and an editable Word file, both with your company details. Signed reports keep a fingerprint so later changes are visible.
Which plan covers it?
ReportDraft Safety covers an incident report along with workplace safety inspections, fire extinguisher inspections, forklift inspections, vehicle inspections (dvir). Incident Reports is also sold on its own.
Part of ReportDraft Safety
Safety and workplace management: every report and plan