Driver Vehicle Inspection Report (DVIR)
The driver's written record of a vehicle inspection: the vehicle and trailer identified, every part and accessory checked, each defect that could affect safe operation or cause a breakdown, the driver's signature, and the repair certification and next driver's review.
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Sample notes, 82 words
Carrier: Ridgeline Freight Driver: Marcus Hale Date: 10/06/2026, 6:40pm, end of day at the Elm St yard Unit 214, trailer 5310 Odometer 412,883 ...
We sorted 11 items into 2 sections and flagged 1 to fix soon.
- Fix soonSchedule 1: daily inspection of trucks, tractors and trailers
Audible air leak at the trailer gladhand seal
- Worth watchingSchedule 1: daily inspection of trucks, tractors and trailers
Right steer tire worn to the wear bars on the outer edge
8 Ontario rules on your checklist, including the plate and its jurisdiction, the odometer reading, the location, and a signed statement that the vehicle was inspected under O. Reg. 199/07.
Still to add
- Ontario lawLicence plate number and plate jurisdiction
- Ontario lawDefects found
- NeededOdometer reading
Filled in for you
14 days free, nothing to pay today. After your first report, your name, licence and company details fill in by themselves. Or preview your own notes first, no sign-up.
What goes in it
Every driver vehicle inspection report from ReportDraft follows the same professional structure, so clients and reviewers find things where they expect them.
- Parts and accessoriesService brakes, including trailer brake connections, Parking brake, Steering mechanism, Lighting devices and reflectors, Tires, Horn, Windshield wipers, Rear vision mirrors, Coupling devices (fifth wheel, kingpin, hitch), Wheels and rims, Emergency equipment
- Other items checkedEngine compartment, belts, hoses and fluid leaks, Air compressor, air lines and air pressure build-up, Fuel system and exhaust, Frame, suspension and axles, Windshield, windows, doors and seat belts, Gauges, warning lights, defroster and heater, Cargo securement, body, doors and floor, Trailer landing gear
- Repairs or action takenWhat was done about the defects: who they were reported to and when, repairs made, parts replaced, and any work order number.
- RemarksAnything else the driver noted about the vehicle or the inspection.
How it works
1. Add your notes. Type or paste what you saw. Rate items with one tap if you like.
2. Get a draft. Findings, recommendations and a summary are written for you, in your report's structure.
3. Check, sign, send. A completeness list shows anything missing. Sign to lock the PDF and download Word too.
Why it pays for itself
Driver vehicle inspection report rules by province
The key rule in each province or territory, linked to the official text. Each guide lists every rule with its sources, and each template is set up for that province or territory. Last reviewed October 16, 2026.
| Province or territory | Key rule | Official source |
|---|---|---|
| AlbertaTemplate | A daily trip inspection in the last 24 hours with no major defect | Alta Reg 121/2009, ss. 2 (g), 10 (1) to (4) |
| British ColumbiaTemplate | A pre-trip inspection of the 12 listed items, load securement devices included | B.C. Reg. 26/58, s. 37.60 (1) to (4) |
| ManitobaTemplate | An inspection every 24 hours in service on the regulation's schedule | M.R. 95/2008, ss. 1, 3, 7, 11 |
| New BrunswickTemplate | An inspection before the first trip of each day | N.B. Reg. 94-77, s. 3 |
| Newfoundland and LabradorTemplate | An inspection every 24 hours, with the report and schedules in the vehicle | NLR 27/12, ss. 2, 4, 5, 10 (1) |
| Nova ScotiaTemplate | An inspection at least every 24 hours on the regulation's schedule | N.S. Reg. 26/2018, ss. 2, 5, 6 (1) |
| OntarioTemplate | The plate and its jurisdiction, the odometer reading, the location, and a signed statement that the vehicle was inspected under O. Reg. 199/07 | O. Reg. 199/07, s. 7 (1) |
| SaskatchewanTemplate | An inspection every 24 hours on the NSC 13 schedule for the vehicle | RRS c H-3.01 Reg 11, ss. 2 (1) (c), 4, 7, 9 |
Template preview
Questions
What goes in a driver vehicle inspection report?
The driver's written record of a vehicle inspection: the vehicle and trailer identified, every part and accessory checked, each defect that could affect safe operation or cause a breakdown, the driver's signature, and the repair certification and next driver's review. ReportDraft lays it out in 4 sections: parts and accessories, other items checked, repairs or action taken, remarks.
Do my province or territory's rules change the report?
Pick your province or territory when you start. Where we have checked a local requirement against official sources, it is added to your completeness list with a link to the source.
Can I edit the draft?
Yes. Every finding, rating and sentence is editable before you sign. Your own entries always win over anything drafted from your notes.
What do I get at the end?
A signed, locked PDF for your client and an editable Word file, both with your company details. Signed reports keep a fingerprint so later changes are visible.
Which plan covers it?
ReportDraft Safety covers a driver vehicle inspection report along with workplace safety inspections, incident reports, fire extinguisher inspections, forklift inspections. Vehicle Inspections (DVIR) is also sold on its own.
Part of ReportDraft Safety
Safety and workplace management: every report and plan