British Columbia annual corporate records template

British Columbia rules for this report

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• A BC company files an annual report with the registrar every year, within 2 months after each anniversary of the date it was recognized, with information current to that anniversaryBusiness Corporations Act s. 51
• A company holds an annual general meeting at least once in each calendar year and not more than 15 months after the previous annual reference date, unless all the shareholders entitled to vote, by unanimous resolution, consent to all the business of that meeting or waive itBusiness Corporations Act s. 182 (1), (2) and (5)
• A unanimous resolution that consents to or waives the annual general meeting must select the company's annual reference date, a date on which that meeting could properly have been heldBusiness Corporations Act s. 182 (3)
• A unanimous resolution is one passed by being consented to in writing by all of the shareholders entitled to vote on it, and a consent resolution of shareholders is as valid as one passed at a meetingBusiness Corporations Act s. 1 (1), "unanimous resolution" · Business Corporations Act s. 180
• The directors may pass a resolution without a meeting if each director entitled to vote on it consents to it in writing; it is then as valid as one passed at a meetingBusiness Corporations Act s. 140 (3)
• The directors produce and publish financial statements for the latest completed financial year on or before each annual reference date, unless all of the shareholders, whether or not their shares vote, waive them by unanimous resolution (a waiver covers those statements only)Business Corporations Act s. 198 (2) · Business Corporations Act s. 200
• A company must have an auditor unless all of the shareholders, whether or not their shares vote, waive the appointment by unanimous resolution; the waiver lasts for one financial year onlyBusiness Corporations Act s. 203
• A private company keeps a transparency register of its significant individuals (name, date of birth, last known address, citizenship or residence, tax residence, when and how each is significant) and, every year within 2 months after the anniversary of its recognition, takes reasonable steps to confirm it is accurate, complete and up to dateBusiness Corporations Act s. 119.2 · Business Corporations Act s. 119.3
• The records office keeps, among other records, the register of directors, each director's consent to act, the minutes of meetings, every consent resolution of the shareholders and of the directors, and the financial statementsBusiness Corporations Act s. 42 (1)
• A company has at least one director (a public company at least 3), and a director's written consent to act keeps the appointment validBusiness Corporations Act s. 120 · Business Corporations Act s. 123

What is in it

• DirectorsName, Address, Director since, Consent to act on file
• OfficersName, Office
• ShareholdersName, Class of shares, Number of shares, Voting
• Significant individualsName, Date of birth, Address, Citizenship or permanent residence, Resident in Canada for tax, Became significant, How they are significant
• Resolutions of the shareholdersThe shareholders' written resolutions for the year.
• Resolutions of the directorsThe directors' written resolutions for the year.
• NotesAnything else for the minute book this year: changes of address, share transfers, directors who resigned.

Rules last reviewed October 24, 2026. Read the full British Columbia annual corporate records requirements.