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Newfoundland and Labrador annual corporate records template

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Your Newfoundland and Labrador annual corporate records have 6 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • The annual return on the first day of the anniversary month
  • An annual meeting within 15 months of the last one
  • Written resolutions signed by the voting shareholders

An annual corporate records template set up for Newfoundland and Labrador, with fields for the Newfoundland and Labrador registration number, date of registration, amalgamation or revival (whichever is later), date of the last annual meeting (or the written resolution in its place) and auditor. In Word and PDF.

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Corporate Records Support keeps your company's records, works out its deadlines and gives you standard forms that you complete and sign. It is made mainly for law firms and is not legal advice; a lawyer can do the paperwork for you.

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Newfoundland and Labrador Annual corporate records Template
Company name
Newfoundland and Labrador registration number
Date of registration, amalgamation or revival (whichever is later)
Year of these records
Last financial year ended
Date of the last annual meeting (or the written resolution in its place)
Date of these resolutions
Auditor
Download in Word or PDFIncluded with Corporate Records Support and its free trial.

Newfoundland and Labrador rules for this report

These rules are about how and when you report, not the template's fields. Check them before you deliver.

  • Each year, on the first day of the month in which the anniversary of its registration, amalgamation or revival falls, the corporation forwards an annual return to the registrar, certified by a director, officer or solicitor; a corporation that does not file can be struck off the registerCorporations Act s. 408
  • The directors call the first annual meeting within 18 months after the corporation comes into existence and each later one within 15 months of the lastCorporations Act s. 217
  • A written resolution dealing with everything the Act requires at a shareholders' meeting, signed by the shareholders entitled to vote at it, satisfies the meeting requirements; a copy is kept with the shareholders' minutesCorporations Act s. 240
  • Directors may act by a written resolution signed by every director entitled to vote on it, which then counts as passed at a meeting; a copy goes with the directors' minutesCorporations Act s. 191
  • At an annual meeting the directors present comparative financial statements for a period ending no more than 6 months before it, prepared to the standards in the CPA Canada Handbook, with the auditor's reportCorporations Act s. 258 (1) ยท Corporations Regulations, CNLR 750/96 s. 27
  • Shareholders of a corporation not caught by s. 263 (1) can resolve to have no auditor, but only if every shareholder consents, non-voting holders included, and only until the next annual meeting; a wholly owned subsidiary may ask the registrar for an exemptionCorporations Act s. 266
  • The corporation keeps, at its registered office or another place in the province, a register of individuals with significant control, reviews it at least once each financial year, and records new information within 15 daysCorporations Act s. 45.2

What is in it

  • DirectorsName, Address, Director since, Consent to act on file
  • OfficersName, Office
  • ShareholdersName, Class of shares, Number of shares, Voting
  • Significant individualsName, Date of birth, Address, Citizenship or permanent residence, Resident in Canada for tax, Became significant, How they are significant
  • Resolutions of the shareholdersThe shareholders' written resolutions for the year.
  • Resolutions of the directorsThe directors' written resolutions for the year.
  • NotesAnything else for the minute book this year: changes of address, share transfers, directors who resigned.

Rules last reviewed October 25, 2026. Read the full Newfoundland and Labrador annual corporate records requirements.