Ontario forklift daily inspection report template

Ontario rules for this report

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• A lifting device, which includes a lift truck, is thoroughly examined by a competent person to determine its capability of handling its maximum rated load before first use and then as often as necessary, not less often than the manufacturer recommends and at least once a year; a record signed by the competent person is kept for at least one year, or longer so that at least the two most recent records are keptR.R.O. 1990, Reg. 851 (Industrial Establishments), ss. 1 (lifting device), 51 (1) (b), (1.1)
• A lifting device is plainly marked so the operator can tell the maximum rated load it can lift under any operating condition, and has a cab, screen, canopy guard or other protection where the operator could be hit by falling materialReg. 851, s. 51 (1) (c), (d)
• A lifting device is operated only by a competent person or a worker being instructed who is accompanied by one, so that no part of the load passes over any worker, with guide ropes where a load's rotation or uncontrolled motion could endanger someone, and with the controls attended while the load is raisedReg. 851, s. 51 (2)
• Mobile equipment has headlights and tail lights when lighting conditions make operation hazardous, a screen or canopy guard where falling material is a hazard, carries a passenger only in a permanently installed seat, and is operated only by a competent person (or a worker being trained); where the operator does not have a full view of the path or load, a competent signaller directs itReg. 851, ss. 54 (1), 56
• The employer makes sure equipment it provides is maintained in good condition and used as prescribed, and workers report to the employer or supervisor any defect in equipment that may endanger them or another workerOccupational Health and Safety Act, R.S.O. 1990, c. O.1, ss. 25 (1) (b), (d), 28 (1) (c)

What is in it

• Visual check (truck off)No engine oil, coolant, gasoline or diesel leaks, Tires and wheels: condition, wear, chunks, lug nuts, Forks: no cracks, bends or heel wear; fork locks working, Mast, lift chains, carriage and backrest, Hydraulic hoses, cylinders and fittings, with no hydraulic leaks, Overhead guard and operator compartment, Capacity plate, decals and warnings in place and legible, Battery, cables and connector (no acid leaks), or LPG tank, valve, hose and bracket (no gas leak or smell), Seat, seat belt or operator restraint
• Operating check (truck running)Horn, Lights, backup alarm and warning devices, Steering, Service brakes and parking brake, Lift, lower, tilt and attachment controls, Travel controls, accelerator and seat or deadman switch, Gauges, hour meter, battery charge and warning indicators
• Defects and actionsItem, Defect, Action taken, Reported to, Status
• Operator remarksAnything else the operator noted about the truck that is not a rated item, only from the notes; leave empty otherwise.

Rules last reviewed October 13, 2026. Read the full Ontario forklift daily inspection report requirements.