British Columbia rental inspection report template

Set up for British Columbia

• The landlord's full legal name is on the reportResidential Tenancy Regulation, s. 20 (1) (a)
• The full legal name of each tenant, and of the tenant's agent if there is one, is on the reportResidential Tenancy Regulation, s. 20 (1) (a)
• The address of the rental unit is on the reportResidential Tenancy Regulation, s. 20 (1) (b)
• The date the tenant is entitled to possession of the unit is on the reportResidential Tenancy Regulation, s. 20 (1) (c)
• The landlord's address for service is on the reportResidential Tenancy Regulation, s. 20 (1) (d)
• The date of the inspection is on the reportResidential Tenancy Regulation, s. 20 (1) (e)
• The condition of each room, the exterior, and the floor and window coverings, appliances, furniture, fixtures, outlets and connections provided for the tenant is statedResidential Tenancy Regulation, s. 20 (1) (f) and (g)

Also required in British Columbia

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• Any damage, and any items needing maintenance or repair, are identifiedResidential Tenancy Regulation, s. 20 (1) (i)
• The report has space for the tenant to agree or disagree with any item and add comments, the tenant's statement in the prescribed words, and signature spaces for the landlord and the tenantResidential Tenancy Regulation, s. 20 (1) (j) to (l)
• At move-out, the damage the tenant is responsible for is itemized separately, and any agreed deposit deduction is written in with the tenant's signature and the dateResidential Tenancy Regulation, s. 20 (2)
• Both the landlord and the tenant sign the reportResidential Tenancy Act, s. 23 (5) and s. 35 (4)
• Give the tenant a copy of the signed report within 7 days of a move-in inspection, or within 15 days after the later of a move-out inspection and receiving the tenant's forwarding address in writingResidential Tenancy Regulation, s. 18 (1)
• Offer the tenant at least 2 opportunities for the inspection, proposing the second one with a notice in the approved formResidential Tenancy Act, s. 23 (3) and s. 35 (2) · Residential Tenancy Regulation, s. 17
• The landlord and tenant inspect the unit together on the day the tenant is entitled to possession, and again at the end of the tenancy before a new tenant moves in, or on other days they agree onResidential Tenancy Act, s. 23 (1) and s. 35 (1)
• Inspect when the unit is empty of the tenant's belongings, between 8 a.m. and 9 p.m., unless both agree otherwise; a tenant who sends an agent tells the landlord in advanceResidential Tenancy Regulation, ss. 14 to 16
• If the tenant takes part in neither of the 2 offered opportunities, the landlord makes the inspection and completes and signs the report without the tenantResidential Tenancy Act, s. 23 (6) and s. 35 (5)
• A tenant who takes part in neither offered inspection loses the right to the return of the deposits; a landlord who does not offer 2 opportunities, or does not complete the report and give the tenant a copy, loses the right to claim against the deposits for damageResidential Tenancy Act, s. 24 and s. 36
• The report is in writing, in type no smaller than 8 point, and written so a reasonable person can easily read and understand itResidential Tenancy Regulation, s. 19
• Landlords may use the Residential Tenancy Branch's Condition Inspection Report (form RTB-27) or their own form, which must still contain the information the Regulation requiresResidential Tenancy Branch, Move-in condition inspection · Residential Tenancy Regulation, s. 20
• In dispute resolution, a report completed under these rules is evidence of the unit's condition on the inspection date, unless the landlord or tenant has a preponderance of evidence to the contraryResidential Tenancy Regulation, s. 21
• At move-out the tenant leaves the unit reasonably clean and undamaged except for reasonable wear and tear, and returns all keys and other means of accessResidential Tenancy Act, s. 37 (2)

What is in it

• Entry and hallwaysWalls and ceiling, Floor, Doors and locks, Lights and switches, Stairs
• Living and dining areasWalls and ceiling, Floor and carpet, Windows, screens and coverings, Outlets, lights and switches
• KitchenStove, oven and range hood, Refrigerator and freezer, Dishwasher, Sink, faucet and drain, Counters and cabinets, Walls, ceiling and floor
• BedroomsWalls and ceilings, Floors and carpet, Windows, screens and coverings, Closets and doors
• BathroomsToilet, Tub, shower, grout and caulking, Sink, vanity and mirror, Exhaust fan, Walls, ceiling and floor
• Laundry and utilityWasher and dryer, Heating, cooling and thermostat, Water heater
• Safety devicesSmoke alarms tested, Carbon monoxide alarms tested, Fire extinguisher
• Exterior, parking and storageBalcony, patio or yard, Parking or garage, Storage
• Keys, fobs and remotesItem, Quantity, Notes
• Basement, crawl space and other roomsBasement or crawl space, Other rooms
• Damage the tenant is responsible for (move-out)Room and item, Damage, Estimated cost

Rules last reviewed October 8, 2026. Read the full British Columbia rental inspection report requirements.