Ontario rental inspection report template

Ontario rules for this report

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• The only security deposit an Ontario landlord may collect is a rent deposit, so there is no damage deposit to deduct repair costs fromResidential Tenancies Act, 2006, s. 105 (1)
• A landlord may take a refundable deposit for keys, remote entry devices or cards, no greater than their expected direct replacement costO. Reg. 516/06, s. 17, para. 3
• To recover repair or replacement costs, the landlord applies to the Landlord and Tenant Board for an order that the tenant or former tenant pay them, where the tenant, another occupant or a person the tenant let in wilfully or negligently caused undue damageResidential Tenancies Act, 2006, s. 89 (1)
• An application for damage against a former tenant must be made no later than one year after they moved outResidential Tenancies Act, 2006, s. 89 (1.1)
• When the Board orders a tenant to pay for damage and also ends the tenancy, it sets off any rent deposit and interest owing to the tenant against the amountResidential Tenancies Act, 2006, s. 89 (2)
• The tenant is responsible for ordinary cleanliness of the unit, unless the tenancy agreement makes the landlord responsible for cleaningResidential Tenancies Act, 2006, s. 33
• The tenant is responsible for repairing undue damage to the unit or the building caused by the wilful or negligent conduct of the tenant, another occupant or a person the tenant let inResidential Tenancies Act, 2006, s. 34
• To inspect the unit while the tenant lives there, the landlord gives written notice at least 24 hours before, stating the reason, the day and a time between 8 a.m. and 8 p.m.; the inspection must be to check the state of repair and standards, and reasonableResidential Tenancies Act, 2006, s. 27 (1) para. 4 and (3)
• The landlord keeps the unit in a good state of repair and fit for habitation, and this duty applies even if the tenant knew of the problem before signingResidential Tenancies Act, 2006, s. 20

What is in it

• Entry and hallwaysWalls and ceiling, Floor, Doors and locks, Lights and switches
• Living and dining areasWalls and ceiling, Floor and carpet, Windows, screens and coverings, Outlets, lights and switches
• KitchenStove, oven and range hood, Refrigerator and freezer, Dishwasher, Sink, faucet and drain, Counters and cabinets, Walls, ceiling and floor
• BedroomsWalls and ceilings, Floors and carpet, Windows, screens and coverings, Closets and doors
• BathroomsToilet, Tub, shower, grout and caulking, Sink, vanity and mirror, Exhaust fan, Walls, ceiling and floor
• Laundry and utilityWasher and dryer, Heating, cooling and thermostat, Water heater
• Safety devicesSmoke alarms tested, Carbon monoxide alarms tested, Fire extinguisher
• Exterior, parking and storageBalcony, patio or yard, Parking or garage, Storage
• Keys, fobs and remotesItem, Quantity, Notes

Rules last reviewed October 9, 2026. Read the full Ontario rental inspection report requirements.