Alberta driver vehicle inspection report template

Set up for Alberta

• The trip inspection report, written or in an electronic format acceptable to the Registrar, states the licence plate number, vehicle identification number or unit number; the odometer or hubometer reading at the time of the inspection; the carrier's name; the municipality or highway location of the inspection; each defect in the items inspected, or that no defect was detected; the time and date; the name of the person who inspected the vehicle with their signed statement that it was inspected in accordance with section 10; and the name and signature of the driver or person making the reportCommercial Vehicle Safety Regulation, Alta Reg 121/2009, s. 12 (3), (4)
• When no defect was detected, the trip inspection report says soAlta Reg 121/2009, s. 12 (4) (e)

Also required in Alberta

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• An owner or carrier may not permit a driver to drive, and a driver may not drive, a commercial vehicle (one with a registered gross weight or weight of more than 4500 kilograms that is not a bus, or a bus) unless it has had a daily trip inspection of the items in Schedule 1 of NSC Standard 13, Part 2 (Schedule 2 for a bus) and no major defect was detected; a daily trip inspection is valid for 24 hours from the time recorded in the reportAlta Reg 121/2009, ss. 2 (g), 10 (1) to (4)
• Buses and trucks with a licensed mass of more than 11,794 kg complete trip inspection reports and carry the applicable schedule from NSC Standard 13Alberta.ca, Vehicle standards · Alta Reg 121/2009, s. 12 (1) (a)
• A major defect is the condition of an item specified as a major defect in Schedule 1, 2, 3 or 4 of NSC Standard 13, Part 2; the vehicle is not driven until the carrier or authorized person has repaired or corrected any major defect listed and certified that on the report, or certified that repair or correction is unnecessaryAlta Reg 121/2009, ss. 9 (b), 16
• A driver or authorized person who believes or suspects a safety defect reports it to the carrier without delay if it is a major defect, and otherwise in a timely manner and no later than the next required daily trip inspection; safety defects seen while driving are recorded in the trip inspection report or another written document and reported the same wayAlta Reg 121/2009, ss. 10 (8), 14, 15
• No one drives a commercial vehicle without the trip inspection report of a valid inspection for it in their possession; the driver produces the report, and the schedule kept in the vehicle, to a peace officer on requestAlta Reg 121/2009, ss. 10 (9), (11), 12 (5), (6)
• The carrier keeps a copy of the applicable schedule in the vehicle, and may add information or items to it, or delete a component the vehicle is not required to have and does not haveAlta Reg 121/2009, s. 10 (9), (10)
• The driver forwards the original report to the carrier's home terminal within 20 days; the carrier deposits it at its principal place of business within 30 days of receiving it and keeps the originals in chronological order for each vehicle for at least 6 monthsAlta Reg 121/2009, s. 13
• The carrier or owner may authorize a person to do the daily trip inspection and prepare the report, and the carrier requires every driver or authorized person to prepare trip inspection reportsAlta Reg 121/2009, ss. 10 (7), 12 (2)
• A motor coach inspected daily under Schedule 3 also needs an under-vehicle trip inspection under Schedule 4, valid for 30 days or 12 000 kilometres, whichever comes first, done over a pit or raised by a certified heavy equipment technician or a person meeting the Registrar's requirementsAlta Reg 121/2009, s. 11

What is in it

• Parts and accessoriesService brakes, including trailer brake connections, Parking brake, Steering mechanism, Lighting devices and reflectors, Tires, Horn, Windshield wipers, Rear vision mirrors, Coupling devices (fifth wheel, kingpin, hitch), Wheels and rims, Emergency equipment
• Other items checkedEngine compartment, belts, hoses and fluid leaks, Air compressor, air lines and air pressure build-up, Fuel system and exhaust, Frame, suspension and axles, Windshield, windows, doors and seat belts, Gauges, warning lights, defroster and heater, Cargo securement, body, doors and floor, Trailer landing gear
• Repairs or action takenWhat was done about the defects: who they were reported to and when, repairs made, parts replaced, and any work order number.
• RemarksAnything else the driver noted about the vehicle or the inspection.

Rules last reviewed October 12, 2026. Read the full Alberta driver vehicle inspection report requirements.