British Columbia driver vehicle inspection report template

Set up for British Columbia

• Before driving a commercial motor vehicle for the first time in a day, the driver or a person the carrier specifies prepares a legible written trip inspection report for each vehicle driven, stating the number plate, the unit or trailer number if applicable, any defect in the operation of each listed item, any other defect that may affect safe operation, that no defect was discovered or came to the driver's attention if that is the case, the date, and the signature of the driver or person making the reportMotor Vehicle Act Regulations, B.C. Reg. 26/58, s. 37.61 (3), (4)
• When no defect was discovered or came to the driver's attention, the trip inspection report says soB.C. Reg. 26/58, s. 37.61 (4) (e)

Also required in British Columbia

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• A carrier must not permit a driver to drive, and a driver must not drive, a commercial motor vehicle unless the driver or a person the carrier specifies has inspected it daily before the first trip of the day (on a trip of more than one day, by the first rest stop of each later day) and is satisfied it is in safe operating condition, including at least: service brakes with trailer brake connections and brake adjustments, parking brake, steering mechanism, lighting devices and reflectors, tires, horn, windshield wipers, rear vision mirrors, coupling devices, wheels and rims, emergency equipment, and load securement devicesB.C. Reg. 26/58, s. 37.60 (1) to (4)
• At the end of the final trip of the day (on a trip of more than one day, at the final rest stop of each later day), the driver or specified person inspects the vehicle again and records in the trip inspection report the defects found in that inspection or while operating the vehicleB.C. Reg. 26/58, s. 37.60 (6)
• No one may drive a commercial motor vehicle without the current trip inspection report for it in their possession, and the driver produces it to a peace officer on requestB.C. Reg. 26/58, s. 37.61 (5), (6)
• A carrier must not permit a driver to drive, and a driver must not drive, the vehicle before the carrier or its agent has repaired or corrected listed defects that may affect safe operation and certified on the report that each was corrected, or has certified on the report that correction is unnecessaryB.C. Reg. 26/58, s. 37.64
• When two or more drivers drive the vehicle, one signature is enough if all agree on the defects to report; if they disagree, all sign and indicate the nature of the disagreementB.C. Reg. 26/58, s. 37.62
• The driver who prepares a trip inspection report delivers the original to the carrier operating the vehicle, or the carrier's agent, within 20 days after completing itB.C. Reg. 26/58, s. 37.63
• Within 30 days after receiving a trip inspection report, the carrier places it at its principal place of business in British Columbia (or another location the director approves in writing) and keeps the original for at least 3 months, available to a peace officer on requestB.C. Reg. 26/58, s. 37.65
• A carrier must require every driver, or a person the carrier specifies, to prepare trip inspection reports as the section requiresB.C. Reg. 26/58, s. 37.61 (2)
• The pre-trip inspection applies to commercial motor vehicles, which in Division 37 are motor vehicles used in business to carry persons or freight that are trucks or truck tractors (with any trailer) licensed over 5 000 kg, buses, commercial passenger vehicles under the Passenger Transportation Act, or business vehicles licensed over 5 000 kg. The trip inspection report rule covers vehicles under Part 1 of Division 25, including taxis, buses, commercial vehicles with a licensed gross vehicle weight over 8 200 kg, vehicles operated under the Passenger Transportation Act, driver training school vehicles, and trailers and semi-trailers; it does not apply to a commercial motor vehicle rented for a single trip, an emergency vehicle, a 2-axle vehicle (other than a bus, school bus, special activity bus or special vehicle) with a licensed gross vehicle weight of 14 600 kg or less, or a taxi whose carrier requires immediate notice of defectsB.C. Reg. 26/58, s. 37.01 (commercial motor vehicle) · B.C. Reg. 26/58, s. 37.61 (1) · B.C. Reg. 26/58, s. 25.01 (2)

What is in it

• Items inspectedService brakes, including trailer brake connections and brake adjustments, Parking brake, Steering mechanism, Lighting devices and reflectors, Tires, Horn, Windshield wipers, Rear vision mirrors, Coupling devices (fifth wheel, kingpin, hitch), Wheels and rims, Emergency equipment, Load securement devices
• Other items checkedEngine compartment, belts, hoses and fluid leaks, Air compressor, air lines and air pressure build-up, Fuel system and exhaust, Frame, suspension and axles, Windshield, windows, doors and seat belts, Gauges, warning lights, defroster and heater, Cargo body, doors and floor, Trailer landing gear
• Repairs or action takenWhat was done about the defects: who they were reported to and when, repairs made, parts replaced, and any work order number.
• RemarksAnything else noted about the vehicle or the inspection.

Rules last reviewed October 11, 2026. Read the full British Columbia driver vehicle inspection report requirements.