Newfoundland and Labrador driver vehicle inspection report template

Set up for Newfoundland and Labrador

• Each Schedule A, B or C inspection is written up, on paper or electronically, with the licence plate or unit number, the carrier's name, the date and time, the city, town, local service district or highway location, the defects found (or a statement that no defects were detected), the inspector's printed name, the odometer reading, and a statement signed by the inspector, and by the driver when someone else did the inspection, that the vehicle was inspected as requiredTrip Inspection Report Regulations, NLR 27/12, ss. 6 (1), (5), 7 (1) (as amended by 38/26 and 47/26)

Also required in Newfoundland and Labrador

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• Trucks, tractors and trailers over 4,500 kg registered gross mass are inspected under Schedule A, and buses seating more than 10 under Schedule B, every 24 hours when operated, covering every listed system the vehicle has and thoroughly enough to find any major or minor defect; carriers give drivers the schedules, and no one may drive without the inspection, the completed report and the schedules in handNLR 27/12, ss. 2, 4, 5, 10 (1)
• A minor defect is reported to the carrier before the next required inspection and a major defect immediately, whether found at the inspection or while driving; the carrier has reported defects repaired before the next required inspection (or sooner where another jurisdiction requires), and no one may drive a vehicle with a known major defectNLR 27/12, ss. 6 (3), (4), 8, 9, 10 (2)
• The driver sends the original report to the carrier within 20 calendar days, and the carrier keeps original reports and repair certifications for at least 6 months; electronic reports are allowed when they hold the same information and can be produced immediately for an inspector on screen, in print or by handNLR 27/12, ss. 11, 12
• Skipping an inspection, failing to report a major defect or driving without a report: 200 to 1,000 dollars. Failing to repair a defect, driving with a known major defect, not keeping reports, falsifying a report or falsely certifying a repair: 500 to 2,000 dollars. Not producing a report or schedule for an inspector: 100 to 500 dollars. Each unreported defect and each false or missing report is a separate offenceNLR 27/12, s. 14
• The regulations do not apply to emergency vehicles, recreational vehicles, relief vehicles in a public welfare emergency, vehicles the Registrar exempts, or 2- or 3-axle vehicles used mainly to carry the driver's or employer's own farm, forest, sea or lake products; a motor coach may instead use Schedule C daily with a Schedule D pit inspection every 12,000 km or 30 days. All owners of commercial vehicles register as carriers under the National Safety CodeNLR 27/12, ss. 3, 4 (3), 5 (3) · Government of Newfoundland and Labrador: Commercial Vehicle Safety / National Safety Code

What is in it

• Parts and accessoriesService brakes, including trailer brake connections, Parking brake, Steering mechanism, Lighting devices and reflectors, Tires, Horn, Windshield wipers, Rear vision mirrors, Coupling devices (fifth wheel, kingpin, hitch), Wheels and rims, Emergency equipment
• Other items checkedEngine compartment, belts, hoses and fluid leaks, Air compressor, air lines and air pressure build-up, Fuel system and exhaust, Frame, suspension and axles, Windshield, windows, doors and seat belts, Gauges, warning lights, defroster and heater, Cargo securement, body, doors and floor, Trailer landing gear
• Repairs or action takenWhat was done about the defects: who they were reported to and when, repairs made, parts replaced, and any work order number.
• RemarksAnything else the driver noted about the vehicle or the inspection.

Rules last reviewed October 13, 2026. Read the full Newfoundland and Labrador driver vehicle inspection report requirements.