Ontario driver vehicle inspection report template

Set up for Ontario

• The daily inspection report includes: the licence plate number and plate jurisdiction; the operator's name; the date and time of the inspection; the city, town, village or highway location; the printed name of the person who conducted the inspection; for a commercial motor vehicle, the odometer reading; any major and minor defects found, or a statement that none were found; and a statement, signed by the person who conducted the inspection, that the vehicle was inspected in accordance with the RegulationO. Reg. 199/07, s. 7 (1)
• When no major or minor defects are found, the report contains a statement that no major or minor defects were foundO. Reg. 199/07, s. 7 (1) 7

Also required in Ontario

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• A daily inspection of a commercial motor vehicle or trailer includes every system and component listed in Column 1 of the appropriate daily inspection schedule (Schedule 1 for trucks, tractors and the trailers they draw) and is adequate to determine whether there is a major or minor defect as set out in that scheduleO. Reg. 199/07, ss. 5 (1), 6 (1), (2)
• Every person who conducts a daily inspection accurately completes an inspection report forthwith after completing the inspectionHighway Traffic Act, s. 107 (5)
• A daily inspection is valid for 24 hours (a motor coach inspected under Schedule 3 also needs a valid under-vehicle inspection), and no one may drive a commercial motor vehicle on a highway unless the daily inspection of it and of any vehicle it draws has been conducted and a report completedO. Reg. 199/07, s. 6 (3), (4) · Highway Traffic Act, s. 107 (9)
• If the driver is not the person who conducted the daily inspection, the driver signs the daily inspection report before driving the vehicle or drawing the trailer, and may rely on the completed report unless the driver has reason to believe otherwiseO. Reg. 199/07, s. 7 (2) · Highway Traffic Act, s. 107 (10)
• No person may drive a commercial motor vehicle on a highway if it, or any vehicle it draws, has a major defect (a defect listed in Column 3 of the schedule)Highway Traffic Act, s. 107 (11) · O. Reg. 199/07, ss. 1 (2), 2 (1)
• A driver may continue to drive with a minor defect (a defect listed in Column 2 of the schedule) on the vehicle or a trailer it draws only if the defect has been entered on the daily inspection reportO. Reg. 199/07, ss. 2 (2), 8 (3) · Highway Traffic Act, s. 107 (12)
• The driver monitors the vehicle for major and minor defects; a defect noticed after the daily inspection is entered on the daily inspection report forthwith and reported to the operator by a means likely to come to the operator's attention quicklyO. Reg. 199/07, s. 8 (1), (2) · Highway Traffic Act, s. 107 (8)
• The driver submits the completed daily inspection report to the operator's principal place of business, or another terminal or business address the operator names, as soon as possible and no later than 20 days after the inspection ceases to be valid; a book of reports kept in the vehicle that the operator regularly reaches counts as submitted if later defects were reported to the operatorO. Reg. 199/07, s. 9
• While in control of a commercial motor vehicle on a highway, the driver has the daily inspection schedule and the completed daily inspection reports for the vehicle and anything it draws, and surrenders them forthwith on the demand of a police officer or officer appointed under the ActHighway Traffic Act, s. 107 (6), (7) · MTO Truck Handbook: Vehicle safety, maintenance and daily inspections
• The operator supplies the driver with the daily inspection schedule for each vehicle and trailer and with daily inspection report forms, may add information to a schedule to help the inspector, and may delete parts of a schedule for components the vehicle is not required to have and does not haveHighway Traffic Act, s. 107 (4) · O. Reg. 199/07, ss. 5 (3), (4), 7 (3)
• The operator keeps the daily inspection reports submitted by drivers for at least six months, at its principal place of business or another terminal or business addressO. Reg. 199/07, ss. 15, 17
• Daily inspection reports and schedules may be made, kept and surrendered electronically; an electronic report must meet every other requirement but needs no signature, and a driver asked by an officer transmits it, or shows a display readable from outside the vehicle or a printed copy signed by the driverO. Reg. 199/07, s. 18
• Schedule 1 applies to trucks, tractors and the trailers they draw; buses use Schedule 2 (motor coaches Schedule 2 or 3), school purposes buses Schedule 5 and school purposes vehicles Schedule 6. Commercial motor vehicle here includes school purposes vehicles and tow trucks but not, for example, one other than a bus, school purposes vehicle or tow truck with a gross weight or registered gross weight of not more than 4,500 kilogramsO. Reg. 199/07, ss. 1 (1), 5 (1)

What is in it

• Schedule 1: daily inspection of trucks, tractors and trailers1. Air brake system, 2. Cab, 3. Cargo securement, 4. Coupling devices, 5. Dangerous goods, 6. Driver controls, 7. Driver seat, 8. Electric brake system, 9. Emergency equipment and safety devices, 10. Exhaust system, 11. Frame and cargo body, 12. Fuel system, 13. General, 14. Glass and mirrors, 15. Heater / defroster, 16. Horn, 17. Hydraulic brake system, 18. Lamps and reflectors, 19. Steering, 20. Suspension system, 21. Tires, 22. Wheels, hubs and fasteners, 23. Windshield wiper / washer
• Defects found after the inspectionDefects the driver found while driving or in charge of the vehicle after the daily inspection, when they were found and how the operator was told.
• Repairs or action takenWhat was done about the defects: who they were reported to and when, repairs made, parts replaced, and any work order number.
• RemarksAnything else noted about the vehicle or the inspection.

Rules last reviewed October 11, 2026. Read the full Ontario driver vehicle inspection report requirements.