Newfoundland and Labrador workplace safety inspection report template

Newfoundland and Labrador rules for this report

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• The employer or its representative makes regular inspections of all buildings, excavations, structures, machinery, equipment, work practices and places of employment at intervals that keep working conditions safe, and unsafe conditions found are remedied without delayOccupational Health and Safety Regulations, 2012, NLR 5/12, s. 18 (1)
• Anyone who discovers an unsafe condition reports it as soon as practicable to a supervisor, who ensures action is taken without delay to prevent injury; in an emergency, only qualified, properly instructed workers needed to correct an immediate threat are exposed, and the hazard is controlled meanwhileOccupational Health and Safety Regulations, 2012, s. 18 (2), (3)
• Where 20 or more workers are employed, the written occupational health and safety program includes procedures and schedules for regular inspections by management and committee members, procedures for identifying, reporting and correcting hazards, and records of inspection reportsOccupational Health and Safety Regulations, 2012, s. 12 (1) (g), (k) · Occupational Health and Safety Act, RSNL 1990, c. O-3, s. 36.1
• The employer consults the committee, the worker health and safety representative or the designate about scheduling the inspections the regulations require, and ensures they take part; the committee must participate in those inspectionsOccupational Health and Safety Act, ss. 5 (f.3), 39 (a.1)
• The committee seeks to identify aspects of the workplace that may be unhealthy or unsafe and may make recommendations for workers' health, safety and welfareOccupational Health and Safety Act, s. 39 (a), (b)
• An occupational health and safety committee is required where 20 or more workers are employed; where fewer than 20, a worker health and safety representative is designatedOccupational Health and Safety Act, ss. 37, 41 (1)
• The employer responds in writing within 30 days to a recommendation of the committee, representative or designate, saying whether it is accepted or rejected (with a reason), and gives periodic written updates on an accepted recommendation until it is implementedOccupational Health and Safety Act, s. 5 (f.1), (f.2)

What is in it

• Housekeeping and walking surfacesFloors, aisles and walkways clear, dry and in good repair, Stairs, handrails and guardrails, Storage, stacking and racking stable, Lighting adequate for the work
• Exits and emergency equipmentExit routes and exit doors clear, unlocked and marked, Exit signs and emergency lighting working, Emergency plan, alarms and assembly point posted and known, Eyewash stations and emergency showers where needed
• Fire preventionFire extinguishers in place, charged, inspected and unobstructed, Flammable and combustible materials stored safely, Sprinkler heads clear, with storage kept below them, Compressed gas cylinders secured and capped
• ElectricalElectrical panels closed, labelled and with clear access, Extension cords and power strips used properly and undamaged, Outlets, switches and cover plates; GFCI protection near water
• Machinery, tools and powered equipmentMachine guards in place and working, Lockout and tagout devices and procedures available and used, Hand and power tools in good condition, Forklifts and powered equipment: daily checks done, operators trained
• Hazardous productsContainers labelled, Safety data sheets current and available, Chemicals stored and separated safely; spill supplies on hand, Ventilation and exhaust working
• Personal protective equipmentRequired PPE available and in good condition, PPE worn where required
• Ladders, heights and material handlingLadders and step stools in good condition and used correctly, Work at height: guardrails or fall protection, Manual lifting and workstation ergonomics
• First aid, postings and recordsFirst aid kits stocked; first aid attendants or trained workers available, Required safety postings and notices displayed
• Corrective actionsHazard and location, Corrective action, Responsible, Due, Status
• Items from earlier inspectionsItems from earlier inspections or reports, and whether each has been fixed.

Rules last reviewed October 11, 2026. Read the full Newfoundland and Labrador workplace safety inspection report requirements.