LOCAL RULES

Manitoba HVAC service report requirements

Your Manitoba HVAC service report has 4 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • A certified trained service technician, with certification number
  • A service record on the minister's form, with a copy left with the owner
  • A new label on the equipment after recharging
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Manitoba's Ozone Depleting Substances and Other Halocarbons Regulation treats every HFC as a regulated refrigerant, so it governs nearly all air conditioning, heat pump and refrigeration service in the province. It sets who may do the work, a leak test before every charge, and a service record left with the customer. Here is each rule with a link to Manitoba Laws, and what a Manitoba HVAC service report should record.

Last reviewed October 13, 2026 against the official sources listed below.

HVAC service reportMANITOBA / SAMPLE

Sample notes, 94 words

Customer: Linda Okafor
412 Birchwood Dr
Date: 10/06/2026, in 1:15pm out 2:40pm
Tech: Marco Diaz
Cert: EPA 608 universal
...
FREE PREVIEW OF THESE NOTES
79%of your draft is ready from these notes

We sorted 14 items into 7 sections and flagged 1 to fix soon.

  • Fix soonHeating

    Furnace flue joint at the draft hood loose, re-secured

  • Worth watchingAirflow, controls and electrical

    Filter very dirty

4 Manitoba rules on your checklist, including a certified trained service technician, with certification number.

Still to add

  • RecommendedNotes for parts
  • RecommendedNotes for refrigerant record

Filled in for you

Customer nameLinda Okafor
Service address412 Birchwood Dr
Service dateOct 6, 2026
TechnicianMarco Diaz
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What Manitoba requires

  • Only a trained service technician, certified by the minister after an approved course in repair, installation, recovery and recycling for sealed systems, may install, repair or service air conditioning or refrigeration equipment (or a white good) that contains a Class 1, 2 or 3 substance, which includes CFCs, HCFCs and all HFCs; each technician has a certification number, renewed every year by June 1M.R. 103/94, ss. 4 (2), 6, 20 (1), (3), (4), Schedule (Class 3)
  • No one may charge, recharge or top up equipment containing a Class 1, 2 or 3 substance without first leak testing it (for air conditioning and refrigeration, by the Manitoba Ozone Protection Industry Association's compliance guide procedure); a leak found must be repaired immediately so it can no longer leak, or the refrigerant immediately recovered and the equipment disabled. Refrigerant may never be added to flush equipment or to leak test itM.R. 103/94, ss. 11, 12
  • For every installation, repair or service, the technician completes a record on the minister's form showing the type of equipment and work, the date and location, whether refrigerant was removed, recovered, charged or recharged and its type, and any amount stored for recycling, reclamation or destruction and where; a copy is left with the owner or operator, the record is kept three years and shown to an environment officer on request, and a yearly summary goes to the minister before February 1M.R. 103/94, s. 8 (1) to (4)
  • Whoever recharges labelled equipment affixes a new label showing the type and amount of refrigerant used, the date, the name of the person or business, and the certificate number of the trained service technician who recharged itM.R. 103/94, s. 25 (2)
  • No one may release a Class 1, 2 or 3 substance into the environment except as an enactment allows; a technician doing the work has operational recovery equipment at the job site, recovers refrigerant that would otherwise be released (for air conditioning and refrigeration, under the ARI 740 recovery equipment standard) and reuses, recycles, reclaims or arranges for its destructionM.R. 103/94, ss. 5 (1), 7
  • Contravening the regulation, or obstructing an environment officer, is an offence under The Ozone Depleting Substances ActThe Ozone Depleting Substances Act, C.C.S.M. c. O80, s. 7

Technicians, leak tests and labels

Only a trained service technician certified by the minister, with a certification number renewed every year, may install, repair or service equipment that contains a regulated refrigerant. Before any charge, recharge or top-up, the equipment is leak tested; a leak is either repaired right away so it can no longer leak, or the refrigerant is recovered and the equipment disabled. Refrigerant is never added just to flush or leak test equipment.

After recharging labelled equipment, the technician puts a new label on it with the refrigerant type and amount, the date, the business and the technician's certificate number.

Service records and recovery

Each job gets a record on the minister's form: equipment and work, date and location, refrigerant removed, recovered or charged and its type, and any refrigerant stored for recycling and where. A copy stays with the owner or operator, the record is kept three years, and a yearly summary goes to the minister before February 1. Technicians carry working recovery equipment to the site and never release refrigerant; breaking the regulation is an offence under The Ozone Depleting Substances Act.

Common mistakes

  • Topping up a system without a leak test first.
  • Leaving a found leak in service without repairing it or recovering the refrigerant.
  • No copy of the service record left with the customer.
  • Recharging without putting a new label on the equipment.
  • Missing the yearly record summary due before February 1.

Sources

Last reviewed October 13, 2026. Next review due January 13, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.