LOCAL RULES

New Brunswick HVAC service report requirements

Your New Brunswick HVAC service report has 4 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • A certified technician (or supervised apprentice) doing the work
  • A leak test before adding refrigerant, and the leak test label on the unit
  • A yearly leak test on 3 hp or larger or non-unitary systems
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New Brunswick's Ozone Depleting Substances and Other Halocarbons Regulation covers HFC refrigerants as well as the older ones, so it applies to nearly all air conditioning, heat pump and refrigeration service in the province. It sets who may do the work, a leak test and label before any refrigerant goes in, yearly leak tests on larger systems and records of refrigerant recovered. Here is each rule with a link to the official text, and what a New Brunswick service report should record.

Last reviewed October 13, 2026 against the official sources listed below.

HVAC service reportNEW BRUNSWICK / SAMPLE

Sample notes, 94 words

Customer: Linda Okafor
412 Birchwood Dr
Date: 10/06/2026, in 1:15pm out 2:40pm
Tech: Marco Diaz
Cert: EPA 608 universal
...
FREE PREVIEW OF THESE NOTES
79%of your draft is ready from these notes

We sorted 14 items into 7 sections and flagged 1 to fix soon.

  • Fix soonHeating

    Furnace flue joint at the draft hood loose, re-secured

  • Worth watchingAirflow, controls and electrical

    Filter very dirty

4 New Brunswick rules on your checklist, including a certified technician (or supervised apprentice) doing the work.

Still to add

  • RecommendedNotes for parts
  • RecommendedNotes for refrigerant record

Filled in for you

Customer nameLinda Okafor
Service address412 Birchwood Dr
Service dateOct 6, 2026
TechnicianMarco Diaz
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What New Brunswick requires

  • Only a certified technician, or an apprentice under a certified technician's supervision, may service, recharge, top up, flush, purge or dismantle equipment or components in contact with a regulated substance (ozone depleting substances and other halocarbons, including HFCs), or recover, recycle or reuse refrigerant; installing non-unitary equipment needs a certified technician or an apprentice under direct supervisionN.B. Reg. 97-132, ss. 2, 21 (2), (3), Schedule A (Class III)
  • No one may recharge, top up or otherwise add refrigerant to equipment without first leak testing it and, if a leak is found, having it repaired immediately or the refrigerant recovered immediately; the technician then fixes a permanent, legible label in a prominent place with their name, employer, certification number, the test date and the result, which no one may remove except to replace it after a later testN.B. Reg. 97-132, s. 16
  • Owners or operators of equipment rated 3 horsepower (2.24 kilowatts) or more, or of any non-unitary equipment, except a heat pump an individual uses only at home, have a certified technician leak test every component in contact with refrigerant at least once a year, with the same leak test label; a leak found is repaired immediately, or the refrigerant recovered and the equipment labelled as not in working order and an offence to recharge until repaired. Refrigerant may not be added just to run a leak test except as the Code of Practice allowsN.B. Reg. 97-132, s. 15 (2), (4) to (6)
  • Anyone who recovers more than one kilogram of refrigerant from equipment in a day, or transports, receives or transfers more than five kilograms of used refrigerant, or consigns more than one kilogram for storage, reclamation, destruction or disposal, keeps a written record of the date, source, quantity, exact substance and what was done with it, for at least two yearsN.B. Reg. 97-132, s. 14 (1), (2), (4)
  • No one may release a regulated substance from equipment except as the Act and regulation allow. When more than 25 kilograms is released from equipment, the owner notifies the Minister and the Canadian Coast Guard within 24 hours of discovering it and files a written report within 14 daysN.B. Reg. 97-132, ss. 4 (1), 14 (3.1)
  • Breaking the regulation is an offence under the Clean Air Act: 500 to 50,000 dollars for an individual and 1,000 to 1,000,000 dollars for others, multiplied by each day the breach continuesClean Air Act, S.N.B. 1997, c. C-5.2, s. 32 (1), (2)

Certified technicians and leak test labels

Only a certified technician, or an apprentice under one, may service, charge, top up or recover refrigerant. Before adding any refrigerant, the technician leak tests the equipment; a leak is fixed on the spot or the refrigerant recovered. Each leak test leaves a permanent label on the equipment with the technician's name, employer, certification number, the date and the result.

Equipment of 3 horsepower or more, and any non-unitary system, is leak tested at least once a year (household heat pumps excepted). If a leak cannot be fixed immediately, the refrigerant is recovered and the unit labelled as not in working order, with a warning that recharging it before repair is an offence.

Records, releases and penalties

Recovering more than one kilogram of refrigerant in a day, or moving or consigning used refrigerant above the set amounts, is recorded with the date, source, quantity, substance and destination, and kept for two years. A release over 25 kilograms is reported to the Minister and the Canadian Coast Guard within 24 hours, with a written report in 14 days. Breaches are Clean Air Act offences with fines counted per day.

Common mistakes

  • Topping up without a leak test first.
  • A leak test label missing the certification number or result.
  • Removing the old label instead of replacing it after a new test.
  • No yearly leak test on a 3 horsepower or larger system.
  • No record of refrigerant recovered on a job.

Sources

Last reviewed October 13, 2026. Next review due January 13, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.