Ontario pest control service report template

Set up for Ontario

• A technician (or an exterminator of another class) working under supervision has at the site a work order, invoice, job sheet or other written instructions giving the location of the site, the pest, each pesticide's name and Pest Control Products Act registration number, the supervising licensed exterminator's name and licence number, and a unique number or identifier for the job in the employer's business recordsO. Reg. 63/09, s. 46, Table, item 1, Column 2, para. 2

Also required in Ontario

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• No one may perform or offer to perform an extermination except under an exterminator's licence of the prescribed class using the pesticides and conditions that class allows, or operate an extermination business without an operator's licence, unless exempt under the regulationsPesticides Act, R.S.O. 1990, c. P.11, s. 5 (1)-(2)
• On each site visit the supervising licensed exterminator enters their licence number, signature and the date on the technician's written instructions, and the technician carries all written instructions signed in the last 30 daysO. Reg. 63/09, s. 46, Table, item 1, Column 2, paras. 3-4 · O. Reg. 63/09, s. 48 (1) (g) (iii)
• A technician may not select or recommend the pesticide, choose the method or rate, use a Class B pesticide or a restricted use Class C pesticide, and carries proof of an approved pesticide safety course from the last 24 months; a trainee may use Class C or D pesticides only with a licensed exterminator present and carries the employer's trainee identificationO. Reg. 63/09, s. 46 (3)-(4), Table
• A supervising exterminator directs and trains the supervisee and records that training (kept two years after the supervisee leaves), visits a technician at a site at least once in each week they work, stays present whenever a trainee works, and supervises no more than three technicians or trainees at a time; operators employ at least one licensed exterminator for every three or fewer technicians or traineesO. Reg. 63/09, s. 48 · O. Reg. 63/09, s. 88 (4)
• An operator displays its operator's licence (or an 8.5 by 11 inch copy) prominently at each business location, has a licensed exterminator in charge who is normally there at least once each business day, and reports that person's details and any change to the Director through the Ministry's electronic system within 10 daysO. Reg. 63/09, s. 87
• No vehicle may transport or apply pesticide for an extermination business unless the year's identification marker from the Director is fixed to its rear (a temporary marker for the first 21 days after a licence is issued or renewed)O. Reg. 63/09, s. 89
• Each extermination business carries employers' liability coverage of at least 1,000,000 dollars per occurrence (unless covered under the Workplace Safety and Insurance Act), commercial general liability of at least 2,000,000 dollars, and pollution liability of at least 1,000,000 dollars per occurrenceO. Reg. 63/09, s. 93 (2)-(3)
• Outdoors, active ingredients not on the Ministry's list for cosmetic use may be used only for prescribed purposes, including uses integral to a structural extermination and controlling pests such as carpenter ants and termites that threaten a building's structural integrity in a way that puts someone's health or safety at riskPesticides Act, s. 7.1 (1)-(2) · O. Reg. 63/09, ss. 22, 30

What is in it

• Products appliedProduct, PCP Reg. No., Active ingredient, Amount, Dilution or rate, Method, Where applied
• Pest activity and conditions: insidePest activity seen inside, Sanitation and food or water sources, Leaks and moisture, Clutter and harborage
• Pest activity and conditions: outsidePest activity seen outside, Entry points: gaps, door sweeps, vents and utility openings, Vegetation, mulch and firewood against the structure, Drainage, gutters and standing water
• Monitoring and bait devicesRodent bait stations (secured and tamper-resistant), Traps and glue boards, Insect monitors, Termite monitoring stations
• Service performedWhat was inspected and treated, and how: areas serviced, devices checked, replaced or added, and any exclusion work done.
• Precautions given to the customerWhat the customer was told to do or avoid after the treatment, such as keeping people and pets off treated areas until dry.
• Next stepsThe next service, any callback, and what the customer agreed to do.

Rules last reviewed October 16, 2026. Read the full Ontario pest control service report requirements.