Newfoundland and Labrador site safety inspection report template

Newfoundland and Labrador rules for this report

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• The employer or the employer's representative makes regular inspections of all buildings, excavations, structures, machinery, equipment, work practices and places of employment at intervals that keep working conditions safe, and unsafe conditions found are remedied without delay; anyone who discovers an unsafe condition reports it to a supervisor as soon as practicableOccupational Health and Safety Regulations, 2012, NLR 5/12, s. 18
• Where a worker is exposed to the hazard of falling from a work area 3 metres or more above the nearest safe surface or water, above a surface or thing that could injure the worker, or above an open tank, pit or vat of hazardous material, the employer provides a fall arrest system, a guardrail, a personnel safety net, temporary flooring, or another means at least as safe as fall arrestOccupational Health and Safety Regulations, 2012, ss. 140, 141
• Where an employer uses a fall arrest system or a personnel safety net, it has a written fall protection plan with the procedure to assemble, maintain, inspect, use and take down the system and the procedure to rescue a worker who has fallen and cannot rescue themselvesOccupational Health and Safety Regulations, 2012, s. 142 (10)
• A worker may not use fall protection equipment unless the worker has completed a fall protection training program prescribed by the commission (WorkplaceNL)Occupational Health and Safety Regulations, 2012, s. 139
• Before excavating with power tools or equipment where underground conduits, cables or pipelines are likely, the employer accurately locates and marks them and tells the workers; a worker does not enter an excavation over 1.22 metres deep unless its sides are sloped to a safe angle and secured with sheet piling, shoring and bracing or a trench box, or the worker is protected by other effective meansOccupational Health and Safety Regulations, 2012, s. 406 (1), (4)
• Where a worker enters an excavation over 1.22 metres deep, a ladder is in the immediate work area and extends at least 0.91 metres above the top; excavated material stays at least 1.22 metres from the edge of a trench (1.52 metres for a pit); excavations are guarded by railings or barriers so workers cannot fall inOccupational Health and Safety Regulations, 2012, ss. 407 (1), 408 (1), 410 (1)
• The employer consults the committee, the worker health and safety representative or the designate about scheduling the inspections the regulations require, and ensures they take part; the committee must participate in those inspectionsOccupational Health and Safety Act, RSNL 1990, c. O-3, ss. 5 (f.3), 39 (a.1)

What is in it

• Site access, housekeeping and storageDebris, scrap lumber with nails and combustible scrap cleared from work areas and stairs, Access routes, walkways and stairways clear and safe, Site perimeter, fencing, gates and warning signs, Materials stacked stable and kept back from edges and openings, Protruding rebar capped or guarded against impalement
• Fall protection and openingsOpen sides and edges protected by guardrails, nets or fall arrest, Floor holes, openings and skylights covered or guarded and marked, Harnesses, lanyards and anchors inspected before use and worn where needed, Roof work: guardrails, warning lines, nets or fall arrest in use, Written fall protection plan with assembly, inspection and rescue procedures wherever fall arrest or safety nets are used, Workers using fall protection have completed the fall protection training program
• Scaffolds and aerial liftsScaffolds inspected by a competent person before the shift (tag or record), Scaffold fully planked, with guardrails, base plates or mudsills, ties and safe access, Aerial and scissor lifts: pre-use check, gates closed, operators tied off in boom lifts
• LaddersLadders free of damage; defective ladders tagged Do Not Use and removed, Ladders set up correctly: extended above the landing or secured, on firm footing
• Excavations and trenchesExcavations inspected daily by a competent person, and after rain, Cave-in protection (sloping, shoring or a trench box) in place where needed, Spoils and equipment kept back from the edge; a ladder or ramp close by to get out, Underground utilities located and marked before digging
• Electrical and temporary powerGround fault protection (GFCI) or an assured grounding program on temporary power, Cords and plugs undamaged, ground pins present, kept out of water and traffic, Panels covered and labelled; no exposed live parts, Overhead power lines identified and kept clear of equipment and ladders
• Cranes, heavy equipment and vehiclesCranes inspected each shift by a competent person; rigging and slings in good condition, Swing radius barricaded; backup alarms working or a spotter used, Equipment run only by trained, authorized operators; seat belts used
• Tools and machine guardsGuards on saws and grinders in place and working, Damaged or noncompliant tools tagged out or removed, Powder-actuated tools and nail guns used by trained workers
• Fire prevention and hazardous materialsFire extinguishers on site, charged and within reach, Fuel, propane and flammables stored and labelled safely, Hot work: area cleared of combustibles, extinguisher and fire watch where needed, Chemical containers labelled; safety data sheets available; dust controlled when cutting
• Personal protective equipmentHard hats worn where there is a risk of falling or flying objects, Eye and face protection worn for cutting, grinding, nailing and chemicals, High-visibility vests, hearing protection, gloves and footwear suited to the work
• First aid, emergency and site facilitiesFirst aid kit stocked and a trained first aider on site when no clinic is close by, Emergency numbers, site address and plan posted; everyone knows the muster point, Toilets, drinking water and hand washing available
• Corrective actionsHazard and location, Corrective action, Responsible, Due, Status
• Items from earlier inspectionsItems from earlier inspections or reports, and whether each has been fixed.

Rules last reviewed October 12, 2026. Read the full Newfoundland and Labrador site safety inspection report requirements.